Stop maintaining a donation spreadsheet.
Start tracking donations.
Excel and Google Sheets are good at storing rows.
ItsDeducted identifies donated items, estimates fair market value, organizes donation records, imports existing spreadsheets, and prepares tax-time exports.
How long to add 100 donated items?
Spreadsheets look fast until you have to fill every row, research every value, and keep the record organized. ItsDeducted replaces most of that repetitive entry with photo capture or list import.
Directional estimates based on internal ItsDeducted workflow testing. Actual time varies by item count, photo quality, list quality, review time, and the detail you choose to keep.
Your spreadsheet can be the starting point—not the system you maintain forever
Already have a donation spreadsheet in Excel or Google Sheets? Export or upload the file, review what ItsDeducted matches, and save the cleaned record with item details, condition, quantity, estimated fair market value, charity, and donation date together.
Spreadsheets feel simple—until the donation is not
In the 2026 ItsDeducted research snapshot, the median completed donation contained 17 physical goods. The 75th-percentile donation contained about 65, and the 90th percentile about 154. That is a lot of rows to identify, value, organize, and revisit at tax time.
Based on 439 completed physical-goods donation events documented in ItsDeducted from April 6–August 20, 2026. Platform observations, not a probability sample of all U.S. donors.
Read the 2026 donation value reportItsDeducted vs. donation spreadsheets
Excel and Google Sheets can hold donation data. ItsDeducted is designed to help create, value, organize, and export the record around that data.
| Capability | Excel / Google Sheets | ItsDeducted |
|---|---|---|
| Built specifically for donation tracking | General-purpose spreadsheet | Yes |
| Photo-based item capture | Manual setup / separate tools | Built in |
| CSV, XLS, XLSX import | Native spreadsheet formats | Yes |
| Fair market value workflow | Research and enter manually | AI-assisted estimates + review |
| Donation events by charity + date | Build columns/tabs yourself | Built in |
| Cash donations + charitable mileage | Manual rows/logs | Built in |
| Excel export | Already a spreadsheet | Included in Free |
| TXF export | Not built in | Included in Free |
| Formatted PDF donation summaries | Create manually | Pro |
| Phone-friendly capture at donation time | Possible, but row entry is awkward | Designed for it |
| 100-item workflow estimate | 60–120+ min | 2–5 min |
Time ranges are directional internal workflow estimates. For donation valuation principles, see IRS Publication 561. ItsDeducted provides estimated fair market values and recordkeeping support; it does not provide tax, legal, or financial advice.
Start with the standard donation import template
Use the same standard template accepted by ItsDeducted. Add each item’s name, condition (New, Good, Fair, or Poor), and quantity in Excel or Google Sheets, then upload your list for review.
Name of the donated item
Number of identical items
New, Good, Fair, or Poor
Keep spreadsheet flexibility without making the spreadsheet do everything
ItsDeducted can still give you spreadsheet-friendly output. The difference is that capture, valuation, organization, and tax-time handoff happen before the file export.
Capture from photos
Photograph a bag, box, or pile and turn visible items into a reviewable donation record instead of typing one row at a time.
Photo workflowEstimate fair market value
Use AI-assisted matching and resale-market context to suggest values, then review the item, condition, quantity, and estimate before saving.
Valuation approachKeep donation context together
Group items around the actual donation event with charity, date, notes, values, and supporting records instead of scattering context across tabs.
Review recordkeeping contextExport when you need it
Free includes Excel and TXF export. Pro adds formatted PDF donation summaries and annual summary PDFs for a cleaner year-end handoff.
See export optionsA spreadsheet costs $0.
So does trying ItsDeducted.
Use the free plan for lighter donation tracking and spreadsheet-friendly exports. Upgrade when you need unlimited tracking, unlimited list imports, and polished PDF reporting.
For occasional donors and anyone testing a better workflow.
- Photo-based item identification
- Up to $750 in tracked donation value
- 1 list import of up to 50 items
- Excel + TXF export
Billed annually at $29.99. Built for frequent donors and households.
- Unlimited tracked donations
- Unlimited list imports
- Automatic Google Photos backup
- PDF reports + annual summary PDFs
- Household sharing
Excel, Google Sheets, imports, exports—answered simply
Common questions from donors deciding whether to keep a spreadsheet, clean one up, or move the workflow into ItsDeducted.
Can I use Excel or Google Sheets to track charitable donations?
Yes. A spreadsheet can work for a small number of donations if you are comfortable entering item descriptions, quantities, condition, fair market value estimates, charity information, dates, and notes manually. ItsDeducted is designed for donors who want more of that workflow handled in one purpose-built system.
What should a charitable donation spreadsheet include?
At a minimum, keep the donated item description, quantity, condition, estimated fair market value, charity, donation date, and a note about supporting documentation. Your tax situation may require additional records, so review current IRS guidance and consult a qualified tax professional when needed.
Can I import my existing donation spreadsheet into ItsDeducted?
Yes. ItsDeducted supports CSV, XLS, and XLSX spreadsheet imports. Free users get one standard import of up to 50 items; Pro includes unlimited list imports and removes the standard item cap.
Does ItsDeducted work with Google Sheets?
Yes. Export a Google Sheets donation list as CSV or an Excel file, then upload it to ItsDeducted. You can review the imported items before saving the final donation record.
Can I export my records back to Excel?
Yes. Excel export is included in the Free plan. TXF export is also included in Free for tax-software-friendly workflows. Pro adds formatted PDF donation summaries and annual summary PDFs.
Does ItsDeducted estimate fair market value?
ItsDeducted provides estimated fair market values using AI-assisted matching, market context, and a reviewable workflow aligned with fair market value principles described in IRS Publication 561. Estimates are not IRS-set prices, appraisals, or tax advice.
Can ItsDeducted track cash donations and charitable mileage too?
Yes. ItsDeducted supports donated goods, cash contributions, and charitable mileage so you can keep multiple types of donation records together instead of splitting them across tabs and files.
Is ItsDeducted affiliated with Microsoft Excel or Google Sheets?
No. ItsDeducted is an independent donation tracking app and is not affiliated with Microsoft or Google. Excel is a trademark of Microsoft Corporation, and Google Sheets is a trademark of Google LLC.
Keep the spreadsheet if you want.
Stop doing the spreadsheet busy work.
Import the list you already have, use photos for new donations, review estimated fair market values, and keep the record ready for Excel, TXF, or PDF when tax time arrives.
Free to start · No credit card required
Sources and context: IRS Publication 561 for donated-property valuation principles; IRS Publication 526 for charitable contribution recordkeeping context; and the 2026 ItsDeducted Donation Value Report for the cited platform research. ItsDeducted is not a tax advisor.